Older content stores can lack the modern security and privacy features you need. Decommissioning offers a simple, compliant alternative. Learn how one leading building supplier decommissioned a legacy document management system in less than three weeks:
Customer success: a leading distributor to the building trade
Following the introduction of the GDPR, a leading distributor to the building trade had a requirement to move data out of an old document management system, including customer account applications, correspondence and invoices. It took just a matter of days to configure the new system within Columbus and then a couple of weeks to transfer over the millions of documents that had been stored in the old non-GDPR compliant system – which was then retired.
Columbus now also provides secure, easily accessible GDPR-compliant storage for the company’s employee information from multiple locations around the business – everything from employment contracts, pension and benefits details to attendance records.
Business rules are used to control the retention periods for all data stored by Columbus to ensure compliance with the GDPR. Personal information that should no longer be retained under the rules – such as information about ex-employees or closed customer accounts – can be deleted automatically, or on request.